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June 2021 Newsletter


READ BELOW FOR EXCITING NEWS ABOUT THE POOL AND THE UPDATED WEBSITE!



IMPORTANT DATES

  • June 2 – TRASH PICK UP will be DELAYED ONE DAY due to Memorial Day. Please put your trash out on WEDNESDAY evening for a Thursday, June 3 pickup.

  • June 21 – 6:00pm - OAK MEADOWS BOARD MEETING via Zoom


GREAT NEWS! THE POOL IS OPEN as of FRIDAY, MAY 28!

MANY, MANY THANKS to the Pool Committee (Dot MacArthur & Brenda Meisels, co-chairs and Krista Byberg, Julie & Noah Harris, Morgan Bell, Patty Coughlin, Jeanne Fitsimmons, Shirley Hirt, Oliver Kripfgans, Cindy Pettibone, Carrie Smith, Jules & Ika VanDyck-Dobos and Victoria Turner) who put in countless hours to define a process that would be approved by Washtenaw County. It is important to note that the CDC merely issues guidelines regarding Covid-19 safety practices, but we must abide by the rules established by the State of Michigan and Washtenaw County. Hopefully, Michigan will soon reach a vaccination rate that allows for more flexibility down the road, but until then, the rules listed below are in compliance with the County regulations. The County has stated that they may do spot-checks, and if not in compliance, they have the right to close the pool. If you have questions or concerns, please direct them to the Pool Co-Chairs: Dot MacArthur (macarthdj@gmail.com) and/or Brenda Meisels (brendameis@comcast.net)


The Pool will be open during the hours stated below as long as a trained monitor is present. MONITORS ARE NEEDED. It’s an easy job (unlock the gate, check people in and ensure they sign a waiver, sanitize doorknobs and the chairs at the end of the 2-hour shift). Once people are signed in, the monitor can swim as well.


· If you were trained as a volunteer, but have not received the link to sign up for a shift, contact Julie or Noah Harris: jf2873@gmail.com ncharris93@gmail.com


· If you’d like to volunteer to be a monitor, please contact Krista Byberg: kristabyberg@msn.com


· Copies of the POOL RULES and WAIVER are posted on the http://www.oakmeadowstoday.com/ website


APPROVED RULES from THE POOL COMMITTEE:

OAK MEADOWS POOL RULES FOR THE 2021 SUMMER SEASON

The Oak Meadows Board of Trustees approved opening the pool with the following Washtenaw County Health Department regulations in place for the 2021 summer season. The rules may change at any time.


  • Pool capacity limited to 44 people per session. Spa limited to l person or a family unit at a time.

  • Pool hours: 12:00 P.M. to 8:00 P.M. Limited early morning adult lap swim Monday & Wednesday 7:30 A.M. to 8:30 A.M., Friday 6:30 A.M. to 8:00A.M.

  • If monitor unavailable, pool closed.

  • Enter and exit through pool side gate.

  • Monitor checks people in. Residents and guests over 18 must sign waivers. Parents sign waivers for children.

  • Restrooms available. Use of showers and lockers not allowed. Drinking fountain turned off.

  • Pool deck furniture is appropriately spaced and must not be moved. Loungers not allowed. Swimmers may bring chairs if placed appropriately.

  • Food not allowed in pool area. Water in non-breakable containers allowed.

  • Rafts, toys, balls, or personal floatation devices prohibited except those specifically made for and used by young children.

  • Persons who overstay their time and do not leave when asked to do so or violate any other rules could lose swim privileges.



A NEWLY UPDATED WEBSITE is now live! https://www.oakmeadowstoday.com/

Please be patient as parts of it are still under construction and, we’d love to hear your constructive feedback as you look it over (attn: plantemaher@gmail.com ). THANK YOU, TOMMY!


In the meantime, we wanted Co-Owners and residents to have easy access to POOL Rules and and available swim times: https://www.oakmeadowstoday.com/covid-19-pool-information . More details about links to other Oak Meadows social media sites and navigating the website will be forthcoming from Tommy Leonard, our Co-Owner volunteer web master!



HIGHLIGHTS OF MAY 17, 2021 BOARD MEETING


These summarized highlights are provided as a courtesy and are not official minutes. Approved, detailed minutes may be obtained from Walden Management.


Meeting called to order at 6pm. Agenda approved as were Minutes of April 19 Board meeting. In addition to the three Walden Management staff and five Board members, 15 co-owners were in attendance via Zoom.


MANAGEMENT REPORT

BUSINESS:

Finances in good standing


PENDING WORK

No new issues; work continues on grounds and the pool


LEGAL ISSUES

Resolution reached without issue regarding access to communal property; access was granted so that repairs could be made.


MONTHLY WALK-AROUND

F Unit entry ways are in compliance with by-laws; put in work order to remove bird’s nest from soffit; turf on Breckland Ct side of Pond 2 is looking good.


COMMITTEE REPORTS

LANDSCAPE:

THANK YOU, THANK YOU TO ALL volunteers who helped with the Spring cleanup. The mulch was gone within three days and more has been ordered. Once co-owners have had a chance to mulch their beds, any leftovers will go to common areas identified by the Committee. Landscape Committee chair is stepping down temporarily; Mark Hutchinson will handle administrative issues and Lanny White agreed to be Interim Committee Chair.


COMMUNICATIONS:

The Committee will meet this week with five new co-owners who have joined the Committee. The focus for 2021/2022 will be welcoming new residents and improving opportunities for involvement in the Oak Meadows community. Thanks to co-owner, Tommy Leonard, an UPDATED, more user-friendly website is close to going live. Board approved necessary website domain fees.


FINANCIAL/CAPITAL:

All finances are within expectations.

BUILDINGS:

Pricing for balcony and patio improvements approved (approximate cost per balcony/patio: $12,785). Kudos to Gary Miller for locking in prices before the cost of lumber skyrocketed. Gary will send a detailed letter to all co-owners in affected units. Painting has begun. Irrigation startup was successful and clocks were re-tooled for sprinklers to go off in a more orderly fashion. The pool deck will be evaluated for repair. Bella Vista development continues to work with Gary on the trees (to be) planted along Oak Meadows lot line.


MODIFICATIONS:

Two Landscaping Modifications for planting and care of replacement trees approved.

No modifications for individual unit interior nor exterior work were received. Co-owners are reminded to check the Matrix listed in the new Co-Owner’s Handbook to determine which projects need Board approval.


POOL:

Committee Co-Chairs, Dot MacArthur and Brenda Meisels presented proposed operating rules that are in compliance with County mandates and would allow for the pool to open. The plan is to hire pool monitor(s) from 2:00 – 6:00pm and to use trained Co-Owner/Resident volunteers to fill in 12:00-2:00 and 6:00-8:00. Pool use will only be available when a monitor is on-site. Entry will be from the gate off the tennis court rather than Cabana (locker room) doors; restrooms will be open from the poolside only, but showers and lockers will be closed. Limited seating available, though swimmers may bring their own chairs (no folding loungers). ALL residents and guests must sign a one-time waiver; guests must be accompanied by an Oak Meadows resident. All residents/guests must abide by the posted rules or risk having pool privileges denied for the remainder of the summer. Pool opening is dependent upon satisfactory inspection by Washtenaw County officer.


CO-OWNER VOICES AND ISSUES:

A tree on the south side of Building 3 is leaning severely; cars parked in the area may be at risk should it fall.


A request from a Landscape Committee member was discussed. The request was that the committee to be involved in choosing paint color for Pond 2 Bridge. The Board appreciates involvement from the Committee and approved their presenting a suggestion of color (or range of colors) with final approval to be given by the Board.


Yard Waste (in approved yard waste bags) is to be placed next to the Trash or Recycle bin.


OTHER BUSINESS

None


Adjournment at 7:23.

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